LZACC Whistleblower Policy
The Lake Zurich Area Chamber of Commerce (Chamber) requires directors, officers and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of the Chamber, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.
II. REPORTING RESPONSIBILITY
It is the responsibility of all directors, officers and employees to report ethics violations or suspected violations in accordance with this Whistleblower Policy.
III. NO RETALIATION
No director, officer or employee who in good faith reports an ethics violation shall suffer harassment, retaliation or adverse employment consequence. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment. This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns within the Chamber prior to seeking resolution outside the Chamber.
IIII. REPORTING VIOLATIONS
The Chamber has an open‐door policy and suggests that employees share their questions, concerns, suggestions or complaints with someone who can address them properly. In most cases, an employee’s supervisor is in the best position to address an area of concern. However, if you are not comfortable speaking with your supervisor or you are not satisfied with your supervisor’s response, you are encouraged to speak with anyone on the Executive Committee whom you are comfortable in approaching. Employees and members of the Board are required to report suspected ethics violations to the Chamber’s Executive Director, who has specific and exclusive responsibility to investigate all reported violations. For suspected fraud, or when you are not satisfied or uncomfortable with following the Chamber’s open door policy, individuals should contact the Chamber’s Executive Director directly.
IV. COMPLIANCE OFFICER
The Chamber’s Compliance Officer shall be the President and shall be responsible for investigating and resolving all reported complaints and allegations concerning violations and, at his/her discretion, shall advise the Finance/Audit Committee. The Compliance Officer has direct access to the Finance/Audit Committee of the board of directors and is required to report to the Finance/Audit committee at least annually on compliance activity.
V. ACCOUNTING AND AUDITING MATTERS
The Finance/Audit Committee of the board of directors shall address all reported concerns or complaints regarding corporate accounting practices, internal controls or auditing. The Compliance Officer shall immediately notify the Finance/Audit Committee of any such complaint and work with the committee until the matter is resolved.
VI. ACTING IN GOOD FAITH
Anyone filing a complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.
Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
VIII. HANDLING OF REPORTED VIOLATIONS
The Compliance Officer will notify the sender and acknowledge receipt of the reported violation or suspected violation within five business days. All reports will be promptly investigated, and appropriate corrective action will be taken if warranted by the investigation.
IX. ACKNOWLEDGEMENT OF RECEIPT OF POLICY
I acknowledge that I have received and read a copy of the Lake Zurich Area Chamber of Commerce Whistleblower Policy and that I am responsible for following it.
Last Revised Jan 11, 2022
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Signed by Claire Slattery
Signed On: December 20, 2022
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Document Name: LZACC Whistleblower Policy
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